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Beacon Hill Legal is seeking an experienced Executive Legal Secretary to join a full-service commercial law firm in Austin. As the Executive Legal Secretary, you will support attorneys in both transactional and litigation practices. You will play a central role in ensuring smooth day‑to‑day operations, managing high‑volume document production, coordinating filings, and serving as a reliable point of contact for attorneys and clients.
This opportunity is direct hire, full-time, and allows for one day of remote work following the initial 90-days.
Core Responsibilities
- Prepare and proofread legal documents and filings
- Coordinate state and federal court e‑filings and manage case deadlines
- Organize binders, exhibits, meetings, and hearings
- Manage attorney calendars, meetings, travel, and expenses
- Assist with billing, time entry, and invoice processing
- Provide professional client service and handle communications
- Maintain electronic files and manage incoming/outgoing mail
- Conduct online research as needed
- Provide backup support to other assistants
Qualifications
- Bachelor’s degree preferred
- 3+ years’ experience in both transactional and litigation administrative support within a law firm (mid‑to‑large firm experience preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Experience with legal document management, timekeeping, billing, and expense platforms
- Strong working knowledge of state and federal e‑filing procedures
- Advanced document production skills, including styles, sections, redlining, tables, TOCs/TOAs
- Strong attention to detail, ability to manage multiple priorities in a fast‑paced environment, and excellent communication and teamwork skills
- Willingness to work overtime when needed
If you are an experienced Legal Secretary, we encourage you to apply!
