Human Resources Coordinator

Position Summary

Beacon Hill is hiring a Talent Acquisition & HR Coordinator to support a high‑volume recruiting and HR team. This role focuses on interview scheduling, candidate communication, onboarding coordination, and HR administrative support. The ideal candidate is detail‑oriented, highly organized, and thrives in a fast‑paced environment.

This is a long‑term contract opportunity offering strong exposure to Talent Acquisition, HR Operations, and Talent Development, with potential for continued growth.

Position Details

Job Type: Full-time, Contract (Long-Term)
Pay Rate: $28-$32 per hour
Schedule: Monday-Friday | Flexible start times between 7:00 AM – 9:00 AM
Work Arrangement: Hybrid
Start Date: ASAP

Key Responsibilities

Recruiting & Talent Acquisition Support

• Schedule intake calls between recruiters and hiring managers
• Review applicants through the applicant tracking system and LinkedIn
• Coordinate interviews for professional-level roles across multiple locations
• Communicate with candidates regarding interviews, assessments, and next steps
• Coordinate interviews involving executive leadership and third‑party recruiters

Interview Scheduling & Coordination

• Create detailed interview agendas including times, locations, and interviewers
• Prepare interview packets containing resumes, job descriptions, and assessments
• Coordinate onsite interview logistics and scheduling

Onboarding & New Hire Support

• Send onboarding documents, background checks, and welcome communications
• Coordinate onboarding schedules and first‑week plans
• Create onboarding packets (org charts, office information, system access details)
• Submit IT access and equipment requests
• Schedule onboarding meetings with key stakeholders

HR Administration

• Draft and upload job descriptions
• Prepare personnel change documentation
• Draft offer letters as requested
• Maintain confidential employee files within HR systems
• Support separation and offboarding documentation

Talent Development & Reporting

• Pull and format HR, LMS, and HRIS reports
• Coordinate training sessions and track participation
• Communicate training details to employees

Additional Administrative Support

• Code HR invoices
• Audit timecards and assist with payroll preparation
• Support employee events and HR initiatives
• Maintain Talent Acquisition SOP documentation

Systems & Tools

• ADP (transitioning to Dayforce)
• HRIS / ATS platforms
• Learning Management Systems (LMS)
• Microsoft Excel and PowerPoint
• Interview and assessment platforms

Qualifications

• Experience in HR coordination, recruiting coordination, or administrative support
• Strong attention to detail and ability to manage multiple priorities
• Excellent organizational and time‑management skills
• Comfortable handling confidential information
• Basic to intermediate Excel skills (formatting, organizing data)
• Results‑driven with a strong sense of urgency

What This Role Offers

• Long‑term contract stability
• Hybrid work schedule with flexible hours
• Hands‑on exposure to recruiting, HR operations, and talent development
• Opportunity to support executive‑level and professional hiring
• Collaborative, fast‑paced team environment

If you’re ready to make an immediate impact in a fast‑paced HR environment, apply today.