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Beacon Hill Associates is hiring a Workplace Associate to support daily office operations and provide front-desk administrative and facilities coordination support. This role serves as the first point of contact onsite and plays a key part in maintaining a professional, welcoming, and well-organized workplace environment.
Assignment Details
Hours: Monday-Friday, 7:30 AM – 4:00 PM
Pay Rate: $17.75/hour
Day-to-Day Responsibilities
Site Operations
Create a welcoming, professional environment for employees and visitors
Handle internal and external communications, including monitoring the main phone line
Support daily workplace and facilities operations
Schedule, coordinate, and communicate maintenance activities
Manage internal work order systems and invoice processing
Provide administrative support to workplace and project teams
Perform additional tasks as assigned
Workplace Experience
Deliver consistent, high-quality customer service
Direct employees and visitors to appropriate points of contact
Monitor office and facility conditions and ensure follow-up
Coordinate with vendors and service providers
Assist with meeting and conference room reservations
Visitor Management
Manage visitor registration and access
Ensure compliance with visitor access procedures
Assist with emergency response protocols when required
Kitchen & Office Support
Maintain cleanliness of kitchen and break areas
Monitor and stock office and kitchen supplies
Coordinate service and repairs for office equipment as needed
Mail Services
Receive, sort, and distribute mail and packages
Process outgoing and overnight shipments
Compliance & Administration
Administer and maintain badge access
Support basic reporting and administrative tracking
Follow all safety and workplace guidelines
Ideal Candidate Profile
Strong administrative or office support experience
- 2+ years of experience in facilities or property administration
Excellent customer service and communication skills
Ability to remain professional in high-volume or stressful situations
Strong time management and multitasking abilities
Experience with work order or CMMS systems preferred
Proficiency in Microsoft Office (Outlook, Word, Excel)
Strong organizational skills and attention to detail
Advanced Excel skills for administrative reporting preferred
If you are interested in this opportunity, please apply today through Beacon Hill Associates.
