To Apply for this Job Click Here
Overview
Our client is seeking a polished, proactive, and highly organized Receptionist / Administrative Assistant to support their San Francisco office. This hybrid role combines front‑of‑house responsibilities with administrative support for senior team members. The ideal candidate is professional, detail‑oriented, and thrives in a fast‑paced, client‑facing environment.
Key Responsibilities
Reception & Office Operations
-
Welcome and host guests, including escorting visitors from building security, guiding them to meetings, and offering refreshments.
-
Manage conference room scheduling and ensure meeting spaces are prepared and reset.
-
Coordinate catering for meetings and handle post‑meeting cleanup.
-
Answer and route calls from the main reception line; provide afternoon coverage for East Coast phone lines.
-
Set up video conferences, presentations, and other AV needs.
-
Handle printing, binding, and meeting materials as required.
-
Maintain a tidy and well‑stocked office, including pantry groceries and office supplies (paper, toner, etc.).
-
Oversee general office maintenance, including window cleaning, rug cleaning, and vendor coordination.
-
Manage parking assignments and team parking spots.
-
Partner closely with the Senior Executive Assistant in SF and maintain strong communication with the NY‑based operations team (HR, Legal, Accounting).
-
On‑site presence required Monday through Friday.
Administrative Support
-
Provide administrative support to SF‑based professionals, including:
-
One Managing Director
-
A Venture Partner
-
Visiting global team members
-
Junior team members and interns as the team grows
-
-
Adapt to supporting additional professionals as needed.
-
Serve as a professional point of contact for clients and investors; manage calls and messages.
-
Handle complex scheduling and calendar management.
-
Coordinate domestic and international travel in partnership with the travel agency.
-
Process expenses in Concur in accordance with company policy.
-
Support ad hoc projects and team initiatives.
-
Collaborate with other assistants and provide coverage during vacations or sick days.
Qualifications
-
Bachelor’s degree required.
-
1-3 years of administrative experience; financial services experience preferred.
-
Exceptionally polished, professional, and client‑facing demeanor.
-
Outstanding verbal and written communication skills.
-
Strong proficiency in Microsoft Office, especially Outlook.
-
Experience with Concur is a plus.
-
Tech‑savvy and comfortable learning AV systems.
-
Highly organized with impeccable attention to detail and the ability to manage multiple priorities.
-
Able to work independently, follow through on assignments, and adapt to changing needs.
-
Flexible with work hours; overtime may be required.
-
Positive attitude and strong team‑oriented mindset.
1447012_1772072169