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A Florida law firm seeks a Benefits Manager to join their team in the Miami office.
Job Summary:
The Benefits Manager position is responsible for directing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker’s compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans, etc.). This position provides excellent customer service and designs quality benefits plans. The manager continually investigates new benefits programs, improves existing programs, and supervises and monitors benefits administration.
Duties/Responsibilities:
- Plans, implements, and administers retirement and health and welfare benefit programs.
- Manage the day-to-day administration of benefit plans.
- Review and approve all benefits-related inputs to payroll, ensuring the accuracy of benefit deductions, retroactive deductions, and leave-related payroll impacts.
- Collaborate with broker to prepare annual renewal change recommendations and monitor market trends, best practices, and benchmarking data.
- Manage annual Open Enrollment including project planning, system configuration, vendor coordination, testing, employee and partner communications, and post-enrollment reconciliation.
- Leading benefits communications and education initiatives, ensuring team members and managers are well-informed and empowered to utilize benefits and wellness resources
- Coordinate leaves of absences with Office Administrators and manage the leave process with employees.
- Monitors the effectiveness of these benefits programs, advising Firm management of needed revision to current programs and for developing such appropriate new programs as may be required periodically.
- Provides prompt and accurate administrative services to employees and partners regarding benefits programs.
- Develops and maintains statistical data about current benefit programs and proposed benefits changes to provide Firm management controls and to protect future benefit costs and assist management in decision-making on possible benefit improvements.
- Keeps up-to-date regarding local, state and federal laws to ensure that all benefit plans comply with such laws and regulations. Ensures reporting requirements under ACA are completed timely and correctly.
- Maintains records and files, including plan documents, summary plan descriptions and contracts relating to the various benefits programs of the Firm.
- Assures proper enrollment, termination, accuracy of deductions, vendor invoice processing, auditing, record-keeping and reporting of the Firm’s benefits programs.
- Develops estimated and actual costs of benefits plans for budget purposes with assistance from Firmwide Finance Department.
- Acts as liaison between Firm and outside consultants, actuaries and carriers with respect to problem solving and renewal and negotiations of contracts.
- Develops and publishes open enrollment materials annually.
Required Skills/Abilities:
- Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint; experience with HRIS and benefits databases.
- Project and team management/leadership skills and experience.
- Proven ability to work effectively in a team environment with associates.
- Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
- Strong analytical skills and a thorough knowledge of plan designs.
- Ability to understand, evaluate and make judgments on proposals (RFPs).
- Knowledge of benefits contract language.
- Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers’ compensation, Medicare, OBRA, and Social Security and DOL requirements.
- Excellent communication and organization skills.
Education and Experience:
- Bachelor’s degree in human resource management or related field, and three to five years of related benefits or employee benefits administration experience at an AMLAW 200 law firm.
- SHRM-CP, SHRM-SCP, and/or CEBS professional designations preferred.
