Receptionist and Marketing Support (Full Time Onsite)

Receptionist & Marketing Assistant

Direct Hire | Full-Time | Onsite

Location: Little Canada, MN
Pay Rate: $20-$22 per hour
Schedule: Monday-Friday, 8:30 AM-5:00 PM

About the Opportunity

Beacon Hill’s client is seeking an entry-level Receptionist & Marketing Assistant to join their team. This is a great opportunity for someone looking to start or grow their career in an office setting while gaining hands-on exposure to marketing, client interaction, and administrative support.

In this role, you’ll be the welcoming face and voice of the office while also assisting with marketing projects, events, and day-to-day administrative tasks. If you’re organized, professional, and eager to learn, this role offers excellent experience and growth potential.

What You’ll Be Doing

• Serve as the first point of contact by answering incoming calls and directing them appropriately
• Coordinate appointment scheduling and assist with calendar management
• Support the marketing and sales teams with administrative tasks, including:
  • Maintaining and updating tracking reports and marketing materials
  • Helping organize, prepare for, and follow up on marketing events
  • Assisting leadership with professional referral partner coordination
  • Keeping CRM records accurate and up to date
• Provide on-site assistance for evening marketing presentations approximately 4-6 times per month
• Respond to emails, phone messages, and online inquiries in a timely and professional manner
• Share basic information with clients regarding the company’s services and offerings
• Accurately document client interactions and update internal systems as needed
• Help with general office support such as data entry, filing, ordering lunches, and light office upkeep
• Act as a witness during client signing appointments
• Step in as needed to greet and seat clients to ensure a positive office experience

What We’re Looking For

• Previous experience in a professional office setting of at least 6+ months
• Interest or exposure to marketing is a plus
• Strong communication skills and a friendly, professional phone presence
• Ability to stay organized, manage multiple tasks, and meet deadlines
• Comfortable learning and using office technology, including email, phone systems, scheduling tools, and CRM platforms
• Familiarity with virtual phone systems or video conferencing tools is a bonus
• Ability to handle sensitive information with professionalism and discretion
• Reliable time management and attention to detail
• Polished, professional demeanor that represents the firm positively