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Our client is seeking a Catering and Hospitality Coordinator. This role plays a key part in preparing and maintaining the firm’s meeting spaces. This includes arranging rooms, coordinating food and beverage service, and ensuring all shared areas remain clean, organized, and fully stocked. Events range from internal meetings and client sessions to training programs, formal dinners, social gatherings, and seasonal celebrations. The role also supports general upkeep of visitor offices, service stations, and catering areas.
Primary Responsibilities
Daily Operations
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Review upcoming reservations to plan room setups, turnovers, and service needs.
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Manage timely delivery, setup, and removal of all catering items.
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Respond quickly to last‑minute changes, additions, or cancellations.
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Prepare serving stations with polished, high‑quality presentation standards.
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Select appropriate linens, supplies, and equipment for special functions.
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Place catering orders based on event details and reservation notes.
Room & Facility Management
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Arrange and reset meeting room furniture, transporting items to and from storage as needed.
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Maintain cleanliness and organization of kitchens, pantries, buffets, and storage spaces.
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Operate and clean standard kitchen equipment such as dishwashers, coffee machines, ice makers, microwaves, and utility carts.
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Monitor supply levels and reorder inventory to ensure consistent availability.
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Conduct routine inspections of meeting rooms and visitor offices to confirm cleanliness, proper setup, and adequate supplies.
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Document and report any facility issues, including stains, damage, or malfunctioning fixtures.
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Follow all safety and sanitation guidelines.
Additional Support
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Provide basic assistance with audiovisual needs (training provided).
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Adhere to departmental standards, procedures, and service expectations.
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Complete other tasks as assigned by management.
Required Skills & Attributes
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Strong customer service orientation and professional demeanor.
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Clear and effective communication skills, both written and verbal.
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Ability to manage multiple tasks and adapt quickly to shifting priorities.
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Comfortable working in a fast‑paced environment and handling pressure calmly.
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Collaborative mindset with the ability to work well across diverse teams.
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Self‑motivated, reliable, and able to work with minimal supervision.
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Consistently punctual and dependable.
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Willingness to work flexible hours, including occasional overtime.
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Ability to maintain confidentiality in all matters.
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