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Accounts Payable Specialist
This role is a key part of our accounting team, reporting directly to the Team Lead. You’ll take ownership of assigned projects, ensuring accuracy, timeliness, and exceptional support for both internal teams and external partners. If you enjoy digging into details, solving problems, and keeping financial operations humming, this position puts you right at the heart of it.
⭐ What You’ll Do Every Day
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Review and prioritize incoming invoices to keep projects on schedule.
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Verify billing accuracy and coordinate with Purchasers when corrections are needed.
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Audit invoices for correct payment terms, quantities, and pricing.
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Confirm receipt of goods for net‑30 invoices and match quantities to system records.
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Ensure overages fall within approved purchase order limits.
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Categorize invoice amounts (FF&E, OS&E, freight, installation, tax, overage, etc.).
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Accrue use tax for full‑service project accounting clients.
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Record detailed purchase information including item numbers, descriptions, and amounts.
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Prepare reconciled check requests for QuickBooks posting.
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Respond to vendor and internal client inquiries with accuracy and professionalism.
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Support the Staff Accountant – Team Lead with additional tasks as needed.
Weekly Responsibilities
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Prepare batch summary reports for non‑project accounting clients on scheduled release days.
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Process weekly check runs to ensure timely payments.
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Update the purchasing system with all required check information.
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Assist the accounting team with additional weekly tasks as assigned.
Monthly Responsibilities
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Prepare cash flow reports and funding requests.
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Send monthly reporting emails to clients, including use tax recaps.
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