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Beacon Hill Associates is seeking a Facilities Coordinator to support daily building operations and coordinate facilities services within a professional office environment.
Assignment Details
Hours: Monday-Friday, 8:00 AM – 5:00 PM EST with a 1-hour lunch
Pay Rate: $25/hour
Dress Code: Business professional / professional business casual
Position Summary
The Facilities Coordinator supports daily building operations by coordinating facilities services, monitoring vendor performance, and assisting with operational and financial processes. This role works closely with internal stakeholders, building management, and external vendors to ensure facilities tasks are completed accurately and on time. The position also supports site inspections, reporting, and operational procedures to maintain a safe and well-maintained workplace.
Day-to-Day Responsibilities
Facilities Operations & Vendor Coordination
- Support and coordinate a small team of multi-skilled facilities operatives
- Develop working relationships with internal stakeholders, property management, and service vendors
- Assist with managing on-site contractors to ensure work is completed according to standards
- Assist in sourcing and coordinating vendors and service providers when needed
Financial & Administrative Support
- Support financial processes related to facilities operations
- Manage purchase orders within internal financial management systems
- Assist with monthly accrual reporting and monitoring financial trackers
- Support preparation of operational reports and documentation as needed
Building Oversight & Compliance
- Conduct site inspections, building assessments, and routine operational audits
- Support implementation of building safety procedures and operational protocols
- Maintain facilities in clean, safe, and functional condition
- Assist with disaster recovery and business continuity planning processes
- Follow established incident reporting and escalation procedures
Performance & Reporting
- Support facilities reporting and operational projects as required
- Assist in maintaining Key Performance Indicator (KPI) and Service Level Agreement (SLA) targets
Candidate Qualifications
- Bachelor’s degree in a related field preferred
- Strong proficiency with Microsoft Office (Word, Excel, Outlook)
- Strong organizational and communication skills
- Ability to work independently and collaboratively within a team environment
- Self-motivated with a proactive and professional approach
- Ability to work effectively in a fast-paced environment and manage multiple priorities
If you are a detail-oriented professional apply to Beacon Hill Associates today!
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