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A national law firm is seeking an experienced Receptionist for their Downtown Fort Lauderdale office! The Receptionist will provide administrative support across the organization. This role is the first person in the Firm to welcome and assist any guests visiting the office and provides assistance in streamlining operations. The ideal candidate will have at least five years of experience, preferably in a law firm setting.
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate guest/client check-in process for the office they are based out of
- Utilize Firm directories to connect external users to the proper firm team member
- Validate parking for guests
- Ensure reception area is tidy and presentable
- Utilize the BOC telecommunication system for connecting outside external users and internal users via the phone console operation.
- Utilize the calendar to prepare for any in office meetings that are to occur in their office location. Scheduling may be needed. Maintain office security by following safety procedures and controlling access via the reception desk (monitor sign-in sheet/electronic logbook, issue visitor badges)
- Keep updated records (includes receipts) of office expenses and costs, when applicable
- Perform other clerical receptionist duties such as receive, sort and distribution of daily mail/deliveries, filing, photocopying, transcribing and faxing, and other ad-hoc projects as needed
- Make coffee or provide water for the client
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