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Location: Midtown
Overview
A professional services organization is seeking an experienced Legal Assistant / Office Coordinator to support attorneys in a fast‑paced Corporate practice. This role blends high‑level legal administrative support with day‑to‑day office coordination, ensuring smooth operations and exceptional internal and client service.
A professional services organization is seeking an experienced Legal Assistant / Office Coordinator to support attorneys in a fast‑paced Corporate practice. This role blends high‑level legal administrative support with day‑to‑day office coordination, ensuring smooth operations and exceptional internal and client service.
Key Responsibilities
Legal & Administrative Support
- Provide advanced document production and editing, including contracts, agreements, correspondence, presentations, and spreadsheets
- Draft, format, proofread, redline, and convert documents (PDF to Word, etc.)
- Support transactional matters by coordinating document execution, tracking deliverables, and maintaining organized legal files
- Assist with basic legal and corporate research
- Manage attorney calendars, time entry, billing coordination, travel arrangements, and meeting logistics
- Prepare client‑ready presentations using PowerPoint and Excel
- Handle incoming calls, messages, and routine inquiries with professionalism and discretion
Office Coordination
- Serve as the primary on‑site contact for daily office operations
- Coordinate meetings, conferences, and travel for internal and external stakeholders
- Liaise with another U.S. office to support cross‑office collaboration
- Manage office supplies, vendors, and building management requests
- Support special projects and operational initiatives as assigned
Qualifications
- High School Diploma required; Bachelor’s degree preferred
- 5+ years of experience as a legal assistant supporting Corporate attorneys. Litigation experience is a plus
- Prior office administration or office coordination experience strongly preferred
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with time and billing systems
- Strong understanding of legal terminology, document standards, and confidentiality requirements
- Exceptional organizational skills with the ability to manage multiple priorities and work styles
- Clear, professional written and verbal communication skills
- Proactive, service‑oriented, and reliable team player with a positive attitude
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