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Beacon Hill Associates is hiring for an Assistant Facilities Manager to support day-to-day facilities operations within a professional corporate environment.
Assignment Details
Hours: Monday-Friday, 7:30a-4:30p, 30-minute lunch
Assignment: Contract
Pay Rate: $25-$26hr
Position Summary
The Assistant Facilities Manager supports the delivery of best-in-class facilities management services within a corporate client environment. This role plays a key part in maintaining a safe, efficient, and responsive workplace by supporting daily facility operations, vendor performance, client service delivery, and compliance initiatives.
Day-to-Day Responsibilities
Administrative Support & Facility Operations
- Provide operational and administrative support to the facilities management team.
- Assist with tactical planning aligned with site goals and operational objectives.
- Support daily facility operations across assigned buildings or campus environments.
- Manage and maintain facility-related administrative tasks and documentation.
- Coordinate meeting logistics, conference room scheduling, and event support.
- Assist in scheduling preventive maintenance and planned facility activities.
- Manage and track work orders within the CMMS platform, including follow-up and closure.
- Monitor facilities to identify operational concerns and service needs.
Client Service & Relationship Management
- Deliver high-quality facilities support aligned with business operations.
- Serve as a point of contact for client stakeholders, visitors, and service providers.
- Ensure timely follow-up and resolution of service requests and operational issues.
- Coordinate with vendors and service providers to ensure work is completed efficiently and with minimal disruption.
- Maintain strong working relationships with internal teams and client representatives.
Financial & Program Support
- Assist in developing and implementing operational programs and procedures.
- Support preparation of monthly and quarterly budget variance reports.
- Assist with development and execution of annual management plans for assigned facilities.
- Support expense tracking, accruals, financial analysis, and budget reporting.
- Monitor operational spending trends and research budget variances.
Compliance, Safety & Vendor Management
- Support compliance with operational standards, policies, and client procedures.
- Monitor Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
- Evaluate vendor performance and coordinate service improvements when needed.
- Support safe work practices and ensure adherence to safety procedures and regulatory requirements.
- Assist with implementing hazard control measures and promoting a strong safety culture.
Risk Management & Emergency Preparedness
- Assist with maintaining and updating emergency response plans and preparedness activities.
- Support after-hours facility response and escalation when necessary.
- Assist with operational audits, site inspections, and compliance reviews.
- Escalate service failures, incidents, and operational risks appropriately.
- Support business continuity and risk mitigation initiatives.
Ideal Candidate Background
- 2+ years of experience in facilities management, property operations, workplace services, or a related field.
- Experience supporting vendor management, client-facing services, and soft services operations.
- Familiarity with CMMS platforms such as Corrigo or similar systems.
- Strong organizational, communication, and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Working knowledge of budgeting processes, variance reporting, and financial tracking.
- General understanding of building operations, maintenance coordination, safety practices, and compliance requirements.
- Proficiency with Microsoft Office Suite and workplace technology tools.
If you are a detail-oriented facilities or administrative professional apply to Beacon Hill Associates today!
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