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Our client, a leading technology company located in downtown Austin, TX, is seeking a Workplace Coordinator to provide hands-on, onsite support for employees, visitors, and vendors. This role serves as a daily point of contact for workplace needs, supports new hire onboarding, and helps maintain a welcoming, secure, and efficient office environment. The Workplace Coordinator will also assist with catering, office systems, inventory, and partnerships with internal teams to ensure operational excellence. This is a fast-paced, service-oriented work environment. The role is fully onsite, Monday through Friday from 8:30 AM to 5:00 PM, and is a 1-year contract.
Job Responsibilities:
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Serve as a daily resource for employee workplace inquiries (in-person and electronic)
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Support new hire onboarding and Day One office experience
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Assist employees with desk setup and general facilities needs
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Support daily catering programs and office amenities
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Manage office access, visitor check-ins, and badge procedures
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Help maintain workplace safety and security standards
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Manage desk reservations and office check-ins using capacity tools
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Oversee office inventory including supplies, pantry, and restrooms
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Track office expenses and support budget accuracy
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Partner with Culture and IT teams to support events and onsite technical needs
Qualifications:
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2+ years of experience supporting office operations, hospitality, or workplace coordination
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Excellent verbal and written communication skills
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Strong customer service and employee-facing mindset
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Highly organized with the ability to manage multiple priorities
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Proactive, solution-oriented approach to problem-solving
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Comfortable in fast-paced, evolving environments
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Calm under pressure with strong judgment and emotional intelligence
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Able to work independently and communicate effectively with remote stakeholders
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