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One of our clients located in Tempe Town Lake is in search of an Accounts Payable/Accounts Receivable (AP/AR) Specialist to join their team. This role will be a key member of the finance team responsible for managing the company’s billing, payments, and financial record-keeping. This role ensures the accurate and timely processing of invoices, payment disbursements, and collections. This is a contract-hire opportunity.
Accounts Payable (AP):
- Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
- Review, code, and process vendor invoices accurately and efficiently
- Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
- Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
- Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
- Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.
Accounts Receivable (AR):
- Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
- Assist in entering new projects and estimates into accounting system
- Prepare and issue accurate invoices for select clients that are billed hourly.
- Prepare billable travel expense reports.
- Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.
Preferred Qualifications:
- 3-5 years of experience in Accounts Payable and/or Accounts Receivable
- Experience in QuickBooks, Bill.com, and Emburse (expense reporting management) software preferred
- Strong Excel and Microsoft Office skills.
- Exceptional attention to detail, accuracy, and organizational abilities.
- Excellent written and verbal communication skills with a customer-service mindset.
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