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Beacon Hill Associates is hiring for an Executive Administrative Assistant. This role provides high-level administrative support to senior leadership within a professional services environment. The position focuses on managing complex schedules, coordinating travel, facilitating communication, and supporting business operations while maintaining a high level of professionalism and discretion.
Assignment Details
Location: Atlanta, GA (Hybrid – 3-4 days in office)
Hours: Monday-Friday, 8:30 AM – 5:30 PM
Duration: Contract-to-Hire
Pay Rate: $32-$36/hour
Parking: Covered
Dress Code: Business casual
Day-to-Day Responsibilities
Executive Support
- Manage complex calendars for multiple senior leaders across locations and time zones.
- Coordinate meetings, appointments, and scheduling logistics while serving as a gatekeeper when appropriate.
- Prepare meeting materials, presentations, and documentation as needed.
Travel Coordination
- Arrange domestic and international travel including flights, accommodations, itineraries, and transportation logistics.
- Ensure all travel details are organized and communicated clearly to leadership.
Communication & Client Interaction
- Draft professional correspondence and communications on behalf of senior leadership.
- Interact with internal teams and external stakeholders in a professional and confidential manner.
- Serve as a point of contact for scheduling and administrative requests.
Project & Administrative Support
- Assist with partner-led projects and operational initiatives.
- Maintain organized records, documentation, and administrative workflows.
- Support meeting coordination, reporting preparation, and business documentation.
Team Collaboration
- Partner with other administrative professionals to support leadership teams.
- Participate in team meetings and provide coverage or backup support when colleagues are unavailable.
Ideal Candidate Profile
- 4-8 years of experience in an Executive Assistant or Administrative Assistant role.
- Experience supporting multiple executives, partners, or C-level leadership.
- Background in a professional services, consulting, or corporate environment preferred.
- Strong written and verbal communication skills with a formal and professional communication style.
- Highly organized with strong attention to detail and the ability to manage competing priorities.
- Proven ability to handle confidential information with discretion.
- Comfortable working in a fast-paced environment with shifting priorities.
- Bachelor’s degree preferred or equivalent professional experience.
If you are a detail-oriented administrative professional with experience supporting senior leadership in a professional services environment, apply to Beacon Hill Associates today.
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