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We are looking for a proactive and detail-oriented contract professional to serve as an Office Manager / Administrative Support specialist. This individual will oversee daily office operations and provide logistics and administrative assistance to our San Francisco / Bay Area team. This role is ideal for someone who thrives in a fast-paced environment, enjoys creating exceptional workplace experiences, and can seamlessly balance office management with administrative and event coordination support.
This is a remote role with flexible in-office requirements, though candidates must be available to work onsite in the San Francisco / Bay Area office 1-2 days per week and as needed for office operations, vendor coordination, or team events.
Responsibilities
● Own the day-to-day management of the San Francisco / Bay Area office, ensuring a seamless, efficient, and welcoming workplace experience for employees and visitors.
● Serve as the primary point of contact for office vendors, facilities requests, building management, and IT coordination.
● Manage office operations and inventory, including office supplies, swag and shipping coordination, kitchen and restock needs, equipment maintenance, and overall workplace organization.
● Coordinate office maintenance needs and proactively identify operational improvements to support a productive work environment.
● Provide administrative and logistical support for team events, offsites, and meetings, including:
- Hotel research and booking coordination
- Event venue sourcing
- Restaurant reservations
- Catering coordination
- Vendor communication and scheduling support
● Support internal team coordination and help ensure smooth execution of office and event-related activities.
● Assist with occasional calendar coordination, meeting logistics, and ad hoc administrative projects as needed.
Qualifications
● Previous experience in office management, workplace operations, executive administration, or administrative support roles.
● Strong organizational skills with exceptional attention to detail and follow-through.
● Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
● Excellent written and verbal communication skills.
● Comfortable working independently and proactively solving problems.
● Experience coordinating vendors, events, and workplace logistics preferred.
● Proficiency with common workplace and collaboration tools such as Google Workspace, Slack, and scheduling platforms.
● Based in the San Francisco Bay Area and able to support in-office needs.
Contract Details
● Contract position
● Must be Bay Area based given onsite expectations
● Approximately ~20 hours per week
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