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Legal Administrative Assistant–Maritime Litigation
Description
A national law firm seeks a Legal Administrative Assistant (LAA) to join their Miami office’s Martime Litigation Group.
Position Responsibilities:
- Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material. Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format.
- Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
- Facilitate meeting deadlines by providing timely reminders to attorneys.
- File legal pleadings and other documentation with courts and administrative agencies.
- Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical error and ensuring that all attachments, exhibits, and enclosures are intact.
- Process time entries and prepare client billing.
- Handle confidential information with discretion and professionalism.
- Communicate with clients, courts, and third-party vendors on behalf of attorneys.
- Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
- Handle expense reimbursements for attorneys.
- Prepare and process check requests and invoices for payment by the Accounting department.
- Proactively build and coordinate relationships with other LAAs and teams.
- Answer phone calls, take messages, and redirect calls when appropriate.
- Perform other duties as assigned.
Qualifications:
- High school diploma or equivalent required; Bachelor’s degree preferred.
- At least three years of experience in a legal administrative or litigation support role.
- Strong working knowledge of local rules related to calendaring and deadlines; ability to rapidly acquire familiarity with relevant court rules and procedures in other jurisdiction
- Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
- Comfortable using technology and document management tools.
- Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
- Excellent verbal and written communication skills with careful attention to grammar, spelling, and punctuation.
- Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
- Ability to work independently and collaboratively within a team.
- Regular and predictable in-office attendance.
Work Environment
- Full-time position-Monday through Friday with a schedule of 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM (or as determined based on office needs).
- Operates in a professional office setting using standard office equipment.
- Must be comfortable working in a fast-paced legal environment with shifting priorities.
Position Responsibilities:
- Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
- Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format.
- Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
- Facilitate meeting deadlines by providing timely reminders to attorneys.
- File legal pleadings and other documentation with courts and administrative agencies.
- Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical error and ensuring that all attachments, exhibits, and enclosures are intact.
- Process time entries and prepare client billing.
- Handle confidential information with discretion and professionalism.
- Communicate with clients, courts, and third-party vendors on behalf of attorneys.
- Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
- Handle expense reimbursements for attorneys.
- Prepare and process check requests and invoices for payment by the Accounting department.
- Proactively build and coordinate relationships with other LAAs and teams.
- Answer phone calls, take messages, and redirect calls when appropriate.
- Perform other duties as assigned.
Qualifications:
- High school diploma or equivalent required; Bachelor’s degree preferred.
- At least three years of experience in a legal administrative or litigation support role.
- Strong working knowledge of local rules related to calendaring and deadlines; ability to rapidly acquire familiarity with relevant court rules and procedures in other jurisdictions.
- Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
- Comfortable using technology and document management tools.
- Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
- Excellent verbal and written communication skills with careful attention to grammar, spelling, and punctuation.
- Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
- Ability to work independently and collaboratively within a team. Regular and predictable in-office attendance.
Work Environment
- Full-time position-Monday through Friday with a schedule of 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM (or as determined based on office needs).
- Operates in a professional office setting using standard office equipment.
- Must be comfortable working in a fast-paced legal environment with shifting priorities.
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