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Administrative Assistant
San Francisco, California
Company Overview
This organization is a global professional services firm with offices across the United States, Europe, and Asia. The team supports clients in highly regulated, innovation‑driven industries and provides strategic decision‑making support across a wide range of business challenges. The firm values collaboration, professionalism, and a commitment to delivering high‑quality work that enables clients to achieve their goals.
Role Overview
The Administrative Assistant (AA) will support the San Francisco office by delivering high‑quality administrative assistance, maintaining a well‑run and welcoming workplace, and contributing to team culture. This role includes dedicated support for aligned team members, office operations responsibilities, and participation in internal initiatives. The AA will work closely with the Office Manager and the broader administrative team to ensure a consistent and effective office experience.
Key Responsibilities
Administrative Support
- Provide dedicated administrative support to aligned leadership and extended team members.
- Manage travel arrangements, including support for project team travel when needed.
- Prepare and submit expense reports accurately and promptly.
- Support tracking and administrative follow‑up related to statements of work (SOWs).
- Provide calendar and scheduling support for internal and external meetings.
- Deliver printing, binding, and general administrative support as required.
Office Operations
- Help maintain a well‑run, welcoming, and operationally ready office environment.
- Assist with internal and client meeting coordination, including lunch orders, conference room setup, and virtual meeting support.
- Support office and desk setup for new hires.
- Maintain shared spaces and supplies with daily attention to organization and readiness.
- Stock pantry and office supply areas; coordinate replenishment needs with the Office Manager.
- Receive, unpack, and store supplies in an orderly manner.
- Conduct inventory of office and pantry items in coordination with the Office Manager.
- Complete document management and data entry accurately and on time.
- Receive mail and packages and distribute them appropriately.
- Provide front‑of‑office support, including greeting guests, logging visitors with building security, assisting with parking validation, and managing loaner access cards for visiting employees.
- Ensure kitchen and reception areas remain clean, tidy, and ready for daily use.
- Assist with setup and breakdown for office events.
- Manage the general office email inbox and direct inquiries appropriately.
Team Building & Culture
- Help foster a positive, inclusive, and connected office environment.
- Contribute to a welcoming employee and visitor experience through responsive, service‑oriented support.
- Participate in office events and internal initiatives that strengthen culture, collaboration, and cross‑team relationships.
- Build effective working relationships across the office and contribute to a supportive team environment.
Qualifications
Required
- 2+ years of experience in an office environment.
- Professional written and verbal communication skills.
- Proficiency with Microsoft Office Suite.
- Strong attention to detail.
- Ability to multitask and prioritize effectively.
- Ability to lift up to 50 pounds.
- Ability to be in the office 4-5 days per week.
Preferred
- Previous experience in an administrative assistant or office support role.
- Familiarity with SharePoint or Salesforce.
- Bachelor’s degree.
- Willingness to take on a wide range of tasks and work flexibly based on business needs.
- Strong interpersonal skills and interest in building relationships.
- Alignment with the organization’s values and commitment to collaboration.
Compensation & Benefits
- Salary: $65,000
- Eligibility for an annual discretionary performan
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