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Beacon Hill Associates is hiring a Benefits Administrative Coordinator to support a busy Human Resources and Benefits team. This role is ideal for an experienced administrative professional who excels at organization, data accuracy, employee support, and benefits administration in a fast-paced office environment.
Assignment Details
- Hours: Monday-Friday, 8:00 AM-4:30 PM or 9:00 AM-5:00 PM (37.5 hours per week)
- Start Date: Immediate need
- Pay Rate: $23-$27/hour
- Location: Fully onsite
- Parking: Free onsite parking
Day-to-Day Responsibilities
Benefits Administration Support
- Assist with the administration of employee benefit programs.
- Audit benefits and employee data for accuracy and resolve discrepancies.
- Support annual enrollment activities, including materials preparation and employee communications.
- Respond to employee benefit-related inquiries and provide administrative support.
- Maintain accurate benefits records while ensuring compliance with privacy requirements.
Administrative & Operational Support
- Draft, prepare, and distribute benefits-related communications, memos, and announcements.
- Maintain organized electronic and physical filing systems for benefits documentation and records.
- Support large-scale HR and benefits projects involving employee onboarding and benefits transitions.
- Coordinate documentation, tracking, and reporting activities for ongoing initiatives.
- Assist with general administrative duties and special projects as assigned.
Data Management & Reporting
- Utilize spreadsheets and HR systems to manage employee information and benefits records.
- Sort, filter, organize, and maintain data accuracy across multiple systems.
- Prepare reports and documentation to support benefits and HR operations.
- Monitor records and ensure timely completion of administrative processes.
Ideal Candidate Profile
- Associate degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
- 3-5 years of administrative experience, preferably within Human Resources, Benefits, or a related office environment.
- Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Experience using HRIS platforms and Smartsheet is strongly preferred.
- Ability to perform mail merges, manage spreadsheets, and maintain organized records.
- Excellent written and verbal communication skills.
- Strong attention to detail and commitment to data accuracy.
- Ability to handle confidential and sensitive information with discretion.
- Proven ability to manage multiple priorities and meet deadlines.
- Service-oriented mindset with strong interpersonal skills.
- Self-motivated, organized, and proactive in identifying and resolving administrative challenges.
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