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Project Coordinator (Contract)
Location: Hybrid – Chanhassen, MN (2 days onsite / 3 days remote) – Required
Schedule: Monday-Friday, 8:00 AM – 5:00 PM
Duration: 3-month contract, with possible extension
Pay Rate: $26-$28/hour, depending on previous experience
Overview
Beacon Hill’s client is seeking a detail-oriented and proactive Project Coordinator to serve as the key point of contact between clients, vendors, and internal teams. In this role, you will take ownership of projects from start to finish-ensuring seamless execution and delivering exceptional, white-glove service throughout the project lifecycle.
Projects may include specialty print finishes, kitting programs, and outsourced production, all of which require strong coordination, creativity, and accountability.
This is an excellent opportunity for someone who thrives in a fast-paced, collaborative environment and enjoys managing complex projects with a high level of visibility.
Key Responsibilities
Client & Sales Collaboration
- Partner with Sales and Account Management teams to scope and execute custom print projects
- Provide clear, proactive communication and high-touch service to clients throughout each project
Project Ownership
- Manage all phases of projects, including vendor coordination, production scheduling, quality assurance, and final delivery
- Oversee order placement processes, including purchase orders, approvals, proofing, and timelines
Vendor Management
- Collaborate with print partners and third-party vendors to fulfill specialized orders and overflow production needs
- Source and negotiate with vendors for unique production techniques (e.g., die-cutting, foil stamping, embellishments)
Production & Logistics Coordination
- Maintain accurate shipping, tracking, and billing records
- Coordinate kitting and fulfillment for complex, multi-component projects
Process Improvement & Innovation
- Work cross-functionally with internal teams to develop scalable workflows for non-standard projects
- Identify opportunities for outsourcing, efficiency improvements, and innovation
Technical & Creative Support
- Utilize Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat) to support creative and production reviews
Additional Responsibilities
- Complete additional tasks and projects as assigned to support team success
Qualifications
Required:
- Strong attention to detail and analytical skills
- Excellent computer proficiency
- Ability to collaborate effectively in a team environment
- Ability to work independently with a results-driven mindset
- Strong interpersonal, communication, and problem
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