Assistant Property Manager (Commercial)

Assistant Property Manager (6-month contract-to-hire)

General Description
A growing commercial real estate firm is seeking an Assistant Property Manager to support the day-to-day operations of a multi-tenant property portfolio. This role partners closely with the Property Manager to ensure efficient operations across lease administration, tenant relations, vendor coordination, and financial oversight.

The ideal candidate brings a strong foundation in commercial property management, excellent organizational skills, and a proactive, customer-service-oriented mindset. This position is well-suited for someone who thrives in a fast-paced environment and enjoys balancing administrative responsibilities with tenant-facing interaction.

Key Responsibilities

• Support lease administration, including entering and maintaining lease data in the property management system
• Review rent rolls and assist with tracking rent collections, delinquencies, and late notices
• Coordinate tenant move-ins and move-outs, including walkthroughs, documentation, and system updates
• Serve as a point of contact for tenant requests, ensuring timely response and issue resolution
• Assign, track, and follow up on maintenance work orders in collaboration with building engineering teams
• Coordinate with vendors and assist in managing service contracts and property maintenance needs
• Process tenant-related items such as access credentials, parking permits, and directory updates
• Review operating expense billings, late fee reports, and assist with collections follow-up
• Code and process invoices and assist with general ledger reviews and accounting support
• Track tenant and vendor insurance compliance
• Assist in preparing monthly reports, annual budgets, and CAM reconciliations
• Participate in regular property inspections and support ongoing property operations
• Assist with tenant engagement efforts and communications

Qualifications

• 3+ years of commercial property management experience required
• Experience with property management systems (Yardi Voyager preferred)
• Working knowledge of commercial leases and basic accounting principles
• Strong organizational skills with high attention to detail and accuracy
• Ability to prioritize workload and manage multiple projects simultaneously
• Excellent communication and customer service skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Self-motivated, proactive, and team-oriented

Additional Requirements

• High school diploma required; some college coursework preferred
• Valid driver’s license and reliable transportation
• Ability to work onsite Monday-Friday during standard business hours