Billing Coordinator

Position Overview

The Billing Coordinator / Billing Specialist will play a key role in supporting attorney billing operations, e-billing submissions, and overall billing team initiatives.

This position requires someone who is:

• Flexible and adaptable
• Detail-oriented
• Comfortable working in a fast-paced environment
• Willing to step in and support the broader team as priorities shift

Depending on experience, this role will support approximately 15-20 attorneys.

Key Responsibilities

Billing & Invoice Management

• Prepare, edit, and process legal invoices
• Review and audit draft invoices for accuracy and compliance
• Ensure adherence to client billing guidelines and pricing arrangements
• Finalize invoices and prepare submission packages

E-Billing & Compliance

• Submit invoices through e-billing platforms
• Resolve invoice rejections and billing discrepancies
• Ensure compliance with client-specific billing requirements

Auditing & Data Review

• Conduct audits of bills and client matters
• Review expense reports and pull supporting documentation (e.g., receipts)
• Perform time transfers and data corrections as needed

Collaboration & Support

• Partner with attorneys and billing team on revisions and adjustments
• Serve as a point of contact for billing inquiries (depending on experience level)
• Assist with monthly reporting and accruals where applicable

Team Support & Projects

• Support special billing projects and process improvements
• Step in to assist other billers as workload demands
• Maintain organized billing documentation and records

Accounts Receivable (A/R) Support

• Monitor outstanding balances
• Assist with follow-ups on billing and collections issues

Required Qualifications

• 1-3 years of legal billing experience
• Experience working within an e-billing hub/platform
• Strong Excel skills (VLOOKUPs, pivot tables)
• Ability to thrive in a fast-paced law firm environment
• Strong attention to detail and organizational skills
• Effective communication and interpersonal skills
• Flexible mindset with a team-oriented approach