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Title: Office Coordinator (Temporary to Potential Hire)
Location: Cambridge, MA (Hybrid – 3 days onsite: Monday, Tuesday, Thursday), moving locations to Waltham, MA in the fall
Schedule: Monday-Friday, 8:30 AM – 4:30 PM (flexibility for early/late as needed)
Start: Early July
Duration: Temporary with potential for permanent conversion
Compensation: $28-$31/hour (up to ~$70K upon conversion)
Overview
A growing, innovation-driven organization is seeking an Office Coordinator to support workplace operations during a period of expansion. This individual will serve as the face of the office while providing critical support across front desk coordination, employee experience, and day-to-day operations in a fast-paced environment.
Position Summary
This role partners closely with Workplace Operations, Facilities, IT, and People teams to ensure a seamless office experience. The ideal candidate is polished, proactive, and highly organized, with the ability to manage multiple priorities while maintaining a high level of service and professionalism.
Key Responsibilities
- Provide front desk coverage and create a welcoming, professional experience for employees and visitors
- Support daily workplace operations and administrative functions across the office
- Manage office inventory (kitchen, workplace, and general supplies)
- Maintain organization and readiness of conference rooms and common areas
- Coordinate meeting and event logistics, including room setup and catering
- Assist with employee onboarding (workstation setup, office tours, badge coordination)
- Respond to employee requests and support overall in-office experience
- Coordinate mail, deliveries, vendors, and building service requests
- Track and submit maintenance requests; support office expansion and move-related initiatives
- Assist with internal communications, engagement efforts, and operational documentation
Qualifications
- Prior experience in office coordination, administrative support, or workplace operations preferred
- Strong organizational and multitasking skills in a fast-paced environment
- Professional, personable, and service-oriented approach
- Excellent communication and interpersonal skills
- Comfortable interacting with employees, leadership, vendors, and visitors
- Highly dependable, proactive, and detail-oriented
Additional Details
- Hybrid schedule (3 days onsite, 2 remote)
- Collaborative and team-oriented environment
- Interview process includes virtual and onsite meetings with team members
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