Client Center Coordinator

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Our client, a leading global investment banking and advisory firm within the energy sector located in Houston, TX, is seeking a Client Center Coordinator to serve as the face of the office and manage all front desk and client-facing operations. This individual will oversee client center logistics, including meeting coordination, room setup, and visitor management, ensuring a seamless and high-end client experience. They will also partner cross-functionally with corporate services, IT, and events teams to support daily office operations and special events. This is a professional, fast-paced, and highly collaborative office environment. This is a fully onsite, direct hire position working 7:30 AM – 4:30 PM.

Job Responsibilities:

• Serve as the front-facing representative of the firm, greeting all clients, guests, and employees

• Manage conference room scheduling and proactively resolve calendar conflicts

• Coordinate all meeting logistics including room setup, catering, and AV support

• Operate multi-line phone systems and direct calls appropriately

• Register visitors in building access systems and notify internal stakeholders of arrival

• Ensure all client center spaces are maintained to a high standard before and after meetings

• Partner with Corporate Services, IT, and Facilities to ensure smooth operations

• Manage catering orders from request through setup and breakdown, including cost tracking

• Maintain inventory of office and client center supplies

• Handle inbound/outbound mail and packages

• Support internal events and collaborate with Marketing/Event teams

• Assist with expense reporting and administrative support via Workday

• Provide backup support to Office Manager when needed

Qualifications:

• 2+ years of experience in reception, hospitality, or office coordination roles

• Strong interpersonal and communication skills; highly client-facing demeanor

• Proven ability to manage multiple priorities in a fast-paced environment

• Highly organized with strong attention to detail

• Proficient in Microsoft Office (Outlook, Word, Excel, Teams, Zoom)

• Experience with AV setup and troubleshooting for meetings

• Comfortable working with multi-line phone systems

• Professional, reliable, and able to maintain confidentiality

• Team-oriented mindset with a proactive and ownership-driven approach

• Hospitality experience or exposure to financial services/energy sectors is a plus

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