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We are seeking a detail-oriented temporary Documentation Specialist for a pharmaceutical company in Mundelein to support document management and electronic records administration within a fast-paced environment. This role will collaborate with cross-functional to ensure documentation accuracy, compliance, and efficient information management.
The ideal candidate is highly organized, technology-savvy and capable of managing multiple projects.
Key Responsibilities
- Maintain and improve documentation systems, electronic records, and document control processes.
- Electronic archive systems with full search capability.
- Implement a plan to convert older, previously archived documents into the appropriate database management system.
- Manage electronic document repositories and records management systems, ensuring documents are easily searchable and accessible.
- Coordinate projects to migrate historical paper and electronic records into centralized databases and digital archives.
- Participate in cross-functional meetings and project reviews to support documentation and compliance objectives.
Qualifications
- 3+ years of experience in document control, database management, data entry, records management, administrative operations, or a related field.
- Strong proficiency in Microsoft Office Suite, Adobe Acrobat, and business software applications.
- Excellent organizational skills and exceptional attention to detail.
- Ability to effectively collaborate with multiple teams and stakeholders.
- Proven ability to prioritize competing deadlines and manage multiple projects simultaneously.
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