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Required Experience
Candidates must possess:
- Minimum 5 years of legal billing experience
- Strong manual legal billing experience
- Experience within a medium to large law firm environment
- Advanced Excel skills including VLOOKUPs and Pivot Tables
- Strong analytical abilities
- Experience managing attorney and client billing relationships
Preferred Experience
- Elite 3E experience strongly preferred
- Exposure to e-billing platforms
- Bachelor’s degree preferred
Position Overview
The Billing Coordinator is responsible for all aspects of billing for an assigned group of attorneys and clients. This individual serves as a key resource to attorneys and administrative staff regarding inventory management, billing workflows, client requirements, and collections-related issues.
Key Responsibilities
Manage the full billing cycle including preparation, review, revision, and distribution of client invoices.
Maintain a thorough understanding of client billing guidelines, negotiated discounts, attorney preferences, and outside counsel requirements.
Ensure invoices are produced accurately and timely while adhering to client-specific requirements.
Submit electronic invoices and supporting documentation when necessary.
Manage attorney inventory and aging balances, including regular follow-up and escalation where appropriate.
Analyze billing discrepancies, short-paid invoices, write-offs, and disputed balances.
Respond to attorney and client requests involving billing reconciliations, receivables, inventory levels, time entries, and accrual information.
Utilize Excel reporting and billing system dashboards to provide billing analysis and support decision-making.
Assist with unidentified cash application, diary entry issues, matter transfers, and alternative fee arrangement tracking.
Maintain documentation related to client billing procedures, deadlines, attorney preferences, and collection activities.
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