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Job Description
A leading Florida law firm, seeks a Legal Executive Assistant to join their Real Estate team in the Orlando, Florida office.
Essential Functions:
- Draft and review real estate contracts, leases, and other legal documents.
- Assist attorneys in preparing for closings, including gathering necessary documentation.
- Creates, edits, spell checks, and proofreads work products following the Firm’s established document processing methods and procedures to ensure accuracy and completeness.
- Schedules and maintains attorneys’ calendars.
- Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter, and narrative edits.
- Prepares attorneys’ expense reports; prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
- Opens new matters and generates client conflict checks.
- Sets up and maintains attorneys’ work paper and electronic files, including daily and regular filing.
- Indexes and prepares files for off-site storage.
- Prints and organizes various documents received in multiple formats, including emails and attachments.
- Answer the telephone and accurately take and relay messages, as requested.
- Arrange for video conferencing including Zoom and Teams.
- Actively seeks to maximize productivity and promote teamwork.
- Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
- Other duties and projects assigned.
Required Skills/Abilities:
- Respond to client requests under attorney’s direction in a professional manner.
- Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow-up as appropriate.
- Ability to work both independently and effectively with coworkers in a collaborative environment.
- Demonstrates dedication to producing quality work product.
- Attention to detail when completing work assignments.
- Organizes and prioritizes workload appropriately.
- Cooperates and demonstrates flexibility when facing change.
- Excellent written and verbal communication skills.
- Takes initiative beyond routine responsibility.
Education and Experience:
- Law Firm and Executive Assistant experience required.
- Billing experience, including electronic billing, is preferred.
- Flexible and the ability to deal well with changing assignments and priorities.
- Working knowledge of Microsoft Office applications.
- Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
- Attention to detail and good organizational and analytical skills.
- Flexibility for overtime, as needed.
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