Receptionist/Data Entry Specialist

Position Summary

Beacon Hill is seeking a Receptionist / Data Entry Clerk to support a fast-paced professional office environment. This role serves as the primary point of contact for incoming calls and visitors while managing high-volume data entry and case setup activities. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of maintaining accuracy while handling multiple priorities throughout the day.

Position Details

• Pay Rate: Starting at $25-$26 per hour
• Schedule: Monday-Friday, 37.5 hours per week
• Work Arrangement: Onsite
• Start Date: After Interview

Key Responsibilities

• Answer and manage a multi-line phone system, routing calls to the appropriate departments
• Serve as the primary point of contact for callers, visitors, and outside parties
• Provide professional customer service while handling inquiries and resolving routine issues
• Review filings and supporting documentation for completeness and accuracy
• Monitor case activity and update records accordingly
• Manage high-volume data entry with exceptional attention to detail
• Scan, file, index, and maintain electronic and physical records
• Prepare and distribute reports and correspondence
• Answer and respond to incoming emails
• Schedule meetings and coordinate calendars as needed
• Process incoming mail, packages, and deliveries
• Maintain reception and front office areas
• Assist with administrative projects and departmental support activities
• Generate daily operational reports and tracking documents

Systems & Tools

• Microsoft Outlook
• Microsoft Word
• Multi-Line Phone System
• Electronic Filing Systems

Qualifications

• High school diploma required; college degree preferred
• Previous receptionist, administrative assistant, office assistant, customer service, or data entry experience
• Strong data entry skills with exceptional accuracy
• Experience handling high-volume phone activity professionally
• Proficiency with Microsoft Word and Outlook
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to maintain confidentiality and handle sensitive information
• Strong attention to detail and problem-solving skills
• Ability to prioritize work and manage multiple tasks simultaneously
• Accurate typing and keyboarding skills
• Ten-key experience preferred
• Professional demeanor and customer-focused approach