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We are seeking a highly organized and proactive Facilities Coordinator to support the day-to-day operations of our facility. This role will serve as a key onsite resource, coordinating maintenance activities, managing vendor relationships, tracking work orders, and ensuring the facility remains safe, functional, and well-maintained.
The ideal candidate is detail-oriented, comfortable working independently, and possesses strong communication and administrative skills.
Key Responsibilities
Work Order & Facilities Support
- Identify facility issues and maintenance needs throughout the site
- Submit and track work orders through the facility management system
- Provide status updates on open and completed work orders
- Monitor work order progress and maintain accurate records
- Escalate concerns and unresolved issues to Facilities Management as needed
Vendor Coordination
- Coordinate access for vendors and contractors performing work onsite
- Meet vendors onsite when necessary and provide site support
- Take photos and videos of facility issues and completed work to share with stakeholders
- Validate completion of vendor work in partnership with Facilities Management
- Review vendor performance and quality of work
Facility Operations
- Coordinate routine maintenance and repairs involving:
- HVAC systems
- Electrical systems
- Plumbing
- General building maintenance
- Support cleaning, landscaping, and security services
- Assist with internal office moves and workspace reconfigurations
Administrative Support
- Maintain facility records, compliance documents, and service contracts
- Assist with scheduling, procurement, and budget tracking
- Manage facilities-related inventory and order supplies as needed
- Ensure critical stock levels are maintained for facility operations
Safety & Compliance
- Support compliance with health, safety, and regulatory requirements
- Assist with emergency preparedness and occupational safety initiatives
- Help maintain a safe and efficient work environment for employees and visitors
Support Services Coordination
- Liaise with internal staff and external service providers
- Coordinate support services including:
- Catering
- Cleaning services
- Parking
- Security
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