Executive Assistant

About the Opportunity:

Our client is a fast-growing and innovative organization seeking an experienced Executive Assistant & Office Operations Coordinator to support senior leadership while helping maintain a productive, professional workplace environment. This is an excellent opportunity for a highly organized professional who enjoys balancing executive support with office management responsibilities.

Key Responsibilities:

• Provide high-level administrative support to senior executives, including calendar management, travel coordination, expense reporting, and presentation preparation.
• Coordinate leadership and board-level meetings, including scheduling, logistics, meeting materials, and follow-up activities.
• Manage day-to-day office operations, vendor relationships, facilities coordination, and workplace services.
• Partner with internal teams to support employee onboarding and office technology needs.
• Serve as a primary point of contact for visitors, incoming communications, and general office inquiries.
• Assist with employee engagement initiatives and help foster a positive workplace culture.
• Support special projects, internal meetings, client-facing events, and office gatherings.

Qualifications:

• 5+ years of experience supporting executives or senior leadership teams.
• Prior experience with office operations, workplace services, facilities coordination, or related functions.
• Demonstrated ability to manage complex scheduling and coordinate across multiple stakeholders.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Self-motivated, adaptable, and comfortable working in a fast-paced environment.