Office Assistant

Location: Minneapolis, MN 55401
Schedule: Full-Time, Onsite | Monday-Friday, 8:00 AM-5:00 PM
Compensation: $23-$24/hour
Employment Type: Direct Hire

Beacon Hill’s client, a busy and well-established professional services firm, is seeking an Office Assistant to join their team in downtown Minneapolis. While legal experience is not required, candidates should have prior exposure to a professional services setting through work experience, internships, or similar opportunities.

The ideal candidate is proactive, organized, adaptable, and enjoys supporting a variety of office operations. This role is well-suited for someone who takes initiative, anticipates needs, and enjoys being the go-to person who helps keep an office running efficiently.

Responsibilities

• Support the day-to-day operations of a busy office environment
• Order and maintain office supplies, kitchen inventory, and workplace essentials
• Coordinate catering and lunch deliveries for meetings and events
• Set up, organize, and prepare conference rooms for meetings
• Stock refrigerators, kitchen areas, and common spaces
• Prepare coffee and refreshments each morning
• Retrieve, organize, and file documents from storage locations
• Assist with office projects and special assignments as requested
• Serve as a backup to the reception desk and provide front-office coverage when needed
• Maintain and update internal databases and records
• Assist with mail distribution, deliveries, and general administrative support
• Monitor office needs and proactively address operational priorities
• Provide exceptional internal customer service to attorneys, staff, and visitors

Qualifications

• Associate’s or Bachelor’s degree preferred
• Prior experience within a professional services environment, including internships, is preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced setting
• Proactive mindset with the ability to anticipate needs and solve problems independently
• Professional communication and interpersonal skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Dependable, flexible, and team-oriented approach to work