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Position Summary
Beacon Hill is seeking a Bilingual Administrative Assistant to support daily office operations at a professional corporate office in Orlando. This role serves as a key point of contact for visitors, vendors, and internal teams while providing administrative support, records management, work order processing, and general office coordination. The ideal candidate is highly organized, customer-focused, and fluent in Spanish, with Portuguese language skills preferred.
Position Details
- Job Type: Contract
- Pay Rate: $20.00-$23.00/hour
- Schedule: Monday-Friday, 8:00 AM-5:00 PM (30-minute lunch)
- Work Arrangement: Fully Onsite
- Language Requirement: Spanish Required; Portuguese Preferred
Key Responsibilities
- Answer incoming phone calls and direct inquiries appropriately
- Respond to emails and provide administrative support to internal and external stakeholders
- Enter, track, and maintain work orders and related records
- Prepare reports, memos, letters, invoices, and other business documents
- Maintain electronic and physical filing systems
- Open, sort, distribute, and respond to correspondence
- Order office supplies and support day-to-day office operations
- Assist with records management and document retention
- Perform basic bookkeeping and administrative tasks
- Support multiple projects while meeting deadlines and service expectations
- Provide professional customer service to visitors, vendors, and employees
- Maintain confidentiality of sensitive information
Systems & Tools
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Google Workspace
- Famis 360
Qualifications
- Fluent Spanish language skills required
- Portuguese language skills preferred
- High school diploma or GED required
- 2-4 years of administrative, office support, receptionist, or customer service experience
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Strong attention to detail and accuracy
- Proficiency with Microsoft Office applications
- Experience with data entry, records management, and general office administration
- Ability to work independently and manage multiple priorities
- Professional demeanor with strong customer service skills
- Ability to learn new systems and processes quickly
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