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Our client, a leading global professional services organization located in downtown Houston, is seeking an Administrative Assistant to support attorneys and practice teams in a fast-paced, client-focused environment. This individual will manage calendars, coordinate travel, process expenses, and assist with a wide variety of administrative projects while serving as a key resource to legal professionals. The ideal candidate thrives in a high-volume setting, can effectively prioritize competing requests, and takes pride in delivering exceptional service and support. This organization offers extensive training, career growth opportunities, and a highly collaborative team culture. This is a fully onsite position working standard business hours, 40 hours per week, in a direct hire capacity.
Job Responsibilities:
* Provide administrative support to attorneys and practice groups
* Manage complex calendars, scheduling requests, and meeting coordination
* Coordinate domestic and international travel arrangements
* Prepare, review, and submit expense reports and reimbursements
* Support attorneys with administrative workflows and daily operational needs
* Communicate with internal departments and stakeholders to facilitate requests
* Assist with meeting planning, conference coordination, and event logistics
* Utilize Microsoft Office and firm technology platforms to complete assignments
* Track, prioritize, and manage multiple assignments simultaneously
* Partner with fellow Practice Assistants and administrative staff to ensure high-quality support
Qualifications:
* 3+ years of administrative, executive support, or practice assistant experience preferred
* Experience supporting professionals in a corporate or professional services environment
* Strong calendar management and scheduling experience
* Experience coordinating travel and handling expense reporting
* Proficiency with Microsoft Office Suite, including Outlook and Excel
* Strong organizational skills with exceptional attention to detail
* Ability to prioritize competing deadlines in a fast-paced environment
* Professional written and verbal communication skills
* Strong customer service mindset and team-oriented approach
* Comfortable learning new technologies, business systems, and AI-enabled tools
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