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Our client, a leading global law firm located in downtown Houston, is seeking an Executive Assistant to provide dedicated administrative support to a group of partners within a fast-paced legal practice. This individual will manage complex calendars, travel arrangements, client communications, billing support, and a variety of administrative functions while serving as a trusted business partner to firm leadership. The ideal candidate will proactively anticipate needs, resolve issues before they arise, and consistently deliver a high level of service to both internal and external stakeholders. This is a collaborative, professional environment that values excellence, teamwork, discretion, and client service. This is a permanent position that is fully onsite and operates during standard business hours (8:30 am – 5:00 pm) with flexibility required.
Job Responsibilities:
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Provide dedicated executive support to assigned partners and maintain awareness of key priorities, commitments, and deadlines
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Manage complex calendars, scheduling, meeting coordination, and conference room bookings
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Coordinate domestic and international travel, including complex multi-city itineraries
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Prepare, review, and process expense reports and reimbursement requests
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Assist with time entry, billing administration, and compliance with client guidelines
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Coordinate client meetings, special events, conferences, and business development activities
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Maintain CRM data and support relationship management initiatives
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Prepare presentations, meeting materials, agendas, and client-facing documents
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Serve as a resource to administrative team members by sharing best practices and supporting process improvements
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Handle sensitive and confidential information with the highest level of professionalism and discretion
Qualifications:
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Minimum 5 years of Executive Assistant experience supporting senior leaders, partners, or attorneys
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Prior law firm or professional services experience strongly preferred
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Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
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Demonstrated expertise managing high-volume calendars and scheduling priorities
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Experience coordinating complex domestic and international travel
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Exceptional organizational, project management, and multitasking abilities
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Strong written and verbal communication skills with outstanding attention to detail
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Ability to exercise sound judgment, maintain confidentiality, and work effectively in a fast-paced environment
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Proven ability to anticipate needs, solve problems proactively, and manage competing priorities
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Professional presence with the ability to interact confidently with executives, attorneys, clients, and vendors
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