Property Administrator

Position Summary

Beacon Hill is seeking a detail-oriented Property Administrator to support the day-to-day operations of a commercial property management team. This role is ideal for an administrative professional with strong organizational skills, customer service experience, and the ability to manage multiple priorities in a fast-paced office environment. Will support lease administration, vendor coordination, invoice processing, tenant communications, and reporting functions while helping maintain efficient property operations.

Position Details

• Job Type: Full-Time
• Pay Rate: $21-$25/hr
• Schedule: Monday-Friday, standard business hours
• Work Arrangement: Onsite
• Start Date: Immediate opportunity available

Key Responsibilities

• Provide comprehensive administrative support including correspondence, filing, report preparation, and phone coverage
• Schedule and coordinate meetings, appointments, and special events
• Assist with lease administration, tenant records, insurance documentation, and reporting activities
• Prepare bid packages, service agreements, and vendor-related documentation
• Process, code, and track invoices for approval and payment
• Maintain contract files, lease records, and property management documentation
• Monitor certificates of insurance and track renewal and expiration dates
• Support contract administration and ensure accurate data entry into property management systems
• Manage and maintain purchase order records and vendor files
• Monitor property maintenance work orders and prepare status reports
• Respond to tenant inquiries and help maintain positive tenant relationships
• Track service requests and support issue resolution efforts
• Assist with monthly and quarterly reporting, budgeting, and financial documentation
• Process staff timesheets, expense reports, tenant bill-back invoices, meter readings, and payment requests
• Coordinate office supply inventory and administrative office operations

Systems & Tools

• Microsoft Office Suite (Word, Excel, Outlook)
• Property Management Software
• Contract Administration Systems
• Work Order Management Systems

Qualifications

• High school diploma or GED required
• Associate or Bachelor’s degree preferred
• Prior administrative, customer service, property management, or office support experience preferred
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to multitask and prioritize competing deadlines
• Professional demeanor with strong interpersonal skills
• Ability to maintain confidentiality and work effectively with internal and external stakeholders
• Proficiency with standard office technology and equipment
• Strong attention to detail and accuracy