Workplace Coordinator

Position Summary

Beacon Hill is seeking a Workplace Experience Coordinator to support day-to-day workplace operations, hospitality services, and onsite event coordination within a dynamic corporate environment. This role serves as a key point of contact for employees, guests, vendors, and internal teams, ensuring a seamless workplace experience through exceptional customer service, event support, and operational excellence. The ideal candidate is service-oriented, proactive, highly organized, and thrives in a fast-paced environment.

Position Details

• Job Type: Contract
• Pay Rate: $22.00-24.00/hour
• Schedule: Monday-Friday, 7:00 AM – 3:30 PM (30-minute lunch)
• Work Arrangement: Fully Onsite

Key Responsibilities

• Support daily workplace operations and hospitality services
• Coordinate room setups, meeting space configurations, and event readiness
• Assist with catering setup, hospitality stations, and food and beverage service
• Perform workplace walkthroughs to ensure spaces remain organized and presentation-ready
• Support guest check-in, visitor management, and badge distribution processes
• Serve as a liaison between workplace teams, vendors, and event stakeholders
• Monitor vendor performance and escalate operational issues as needed
• Provide exceptional customer service to employees, guests, and visitors
• Assist with event logistics, guest flow management, and operational execution
• Maintain workplace standards, safety protocols, and service excellence initiatives
• Support Front of House operations and respond to guest requests
• Coordinate resources and equipment needed for meetings and events
• Conduct event readiness reviews and post-event operational assessments

Qualifications

• 2+ years of workplace experience, hospitality, facilities, front desk, event coordination, office services, or customer-facing operations experience
• Strong customer service and hospitality mindset
• Experience supporting meetings, events, or workplace operations
• Excellent communication and relationship-building skills
• Ability to multitask and prioritize in a fast-paced environment
• Strong attention to detail and organizational skills
• Professional appearance and demeanor
• Self-starter with a proactive approach to problem-solving
• Comfortable collaborating with employees, visitors, vendors, and leadership teams
• Ability to lift up to 50 pounds as needed
• Proficient with Microsoft Office applications