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Our client, a professional services firm located in Austin, TX, is seeking an Executive Assistant to provide high-level administrative support to multiple senior executives. This individual will serve as a strategic partner to leadership by managing complex calendars, coordinating travel, facilitating meeting preparation, and handling confidential business matters. The ideal candidate will proactively anticipate executive needs while ensuring seamless day-to-day operations across multiple stakeholders. This is a polished, high-performance work environment that values professionalism, discretion, collaboration, and exceptional service. This position is fully onsite Monday through Friday during the hours of 8:30-5:30 and is a direct hire opportunity.
Job Responsibilities:
- Manage multiple complex and frequently changing executive calendars
- Coordinate domestic and international travel arrangements and detailed itineraries
- Anticipate executive needs and proactively address scheduling and operational challenges
- Prepare executives for meetings by organizing materials and relevant information
- Coordinate internal and external meetings, conference rooms, catering, and logistics * Serve as a liaison between executives, internal teams, clients, and external stakeholders
- Maintain awareness of executive priorities, deadlines, and commitments
- Process and submit expense reports accurately and timely
- Collaborate with other Executive Assistants to ensure consistency and coverage across the team
- Provide support on special projects and additional administrative initiatives as needed
Qualifications:
- 5-7+ years of Executive Assistant experience supporting senior executives
- Prior experience within private equity, investment banking, financial sectors, consulting, legal, or professional services environments strongly preferred
- Proven experience managing multiple high-demand executives simultaneously
- Exceptional organizational skills and attention to detail
- Strong verbal and written communication skills
- Demonstrated ability to exercise discretion and maintain confidentiality
- Advanced Microsoft Office Suite proficiency
- Experience with tools such as Concur, DocuSign, Adobe, Salesforce, or similar business applications preferred
- Highly proactive, solutions-oriented, and adaptable in fast-paced environments
- Professional, polished demeanor with a strong service-focused mindset
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