Executive Assistant

Our client, a leading financial services firm in San Francisco, is seeking a polished and proactive Executive Assistant to support both office operations and administrative needs for a growing team of investment professionals.

Responsibilities:

• Manage calendars and coordinate meetings for Associates, Senior Associates, Vice Presidents, and other team members.
• Assist with travel arrangements, scheduling logistics, and administrative support projects.
• Serve as the primary point of contact for visitors and guests, ensuring a professional and welcoming office experience.
• Coordinate daily office operations, including ordering lunches, stocking kitchen and office supplies, and maintaining common areas.
• Manage office vendors, deliveries, and general office logistics.
• Assist with conference room setup and meeting preparation.
• Partner closely with the Lead Executive Assistant to provide seamless support to the San Francisco office.
• Help maintain a polished, organized, and efficient office environment.
• Support ad hoc projects and administrative initiatives as needed.

Qualifications:

• Experience in an administrative, executive assistant, or office support role.
• Previous experience managing calendars and scheduling meetings.
• Experience with executive support, complex calendaring, or travel coordination preferred.
• Strong communication skills and a professional presence.
• Highly organized with strong attention to detail.
• Demonstrated work ethic, coachability, and willingness to learn.
• Ability to thrive in a fast-paced, team-oriented environment.