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Administrative Assistant / Accounts Receivable Clerk
Location: Shakopee, MN (100% Onsite)
Pay: $25-$27/hour (Up to $29/hour for candidates with strong AR/AP experience)
Schedule: Monday-Friday | 8:00 AM – 5:00 PM
Beacon Hill’s client is seeking a dependable and detail-oriented Administrative Assistant / Accounts Receivable Clerk to join their team in Shakopee, MN. This role serves as the primary front desk contact while supporting accounts receivable, collections, document management, and general office operations.
This is an excellent opportunity for someone who enjoys a combination of customer service, administrative support, and accounting-related responsibilities and is looking for a long-term career opportunity with room for growth.
Responsibilities
Administrative & Front Desk Support
- Greet visitors and maintain a professional front office environment
- Answer and direct incoming phone calls
- Process incoming and outgoing mail
- Order office supplies and coordinate office services
- Arrange travel and accommodations for visitors as needed
- Coordinate catering for meetings, customer visits, and company events
- Provide administrative support to leadership and team members
Accounts Receivable & Accounting Support
- Process incoming customer payments
- Perform collections and follow up on outstanding invoices
- Maintain accurate accounts receivable records and filing systems
- Review customer accounts and follow established collections procedures
- Assist with accounts payable functions, including vendor check processing
Document Management
- Scan production orders, delivery notes, receiving documents, and other records into SAP
- Maintain organized electronic and physical filing systems
- Ensure documents are accurately stored and accessible for multiple departments
Additional Office Responsibilities
- Update weekly sales charts and office communications
- Coordinate office vendors and service providers
- Support employee events and company meals
- Assist with general office organization and administrative projects
Qualifications
- 2+ years of administrative, accounting, or office support experience
- Previous Accounts Receivable and/or collections experience
- Strong customer service and communication skills
- Proficiency in Microsoft Office, including Word and Excel
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Reliable attendance and strong work ethic
Preferred Qualifications
- SAP or other ERP system experience
- Accounts Payable experience
- Associate degree in Business or related field
What We’re Looking For
- Candidates seeking a long-term opportunity with stability and growth potential
- Strong attention to detail and accuracy
- Dependable professionals with excellent attendance
- Individuals comfortable with repetitive tasks and structured processes
- Team players with a positive, professional attitude
Important Note
Approximately 50% of this position is dedicated to document scanning and records management. The ideal candidate understands the importance of accuracy and consistency when handling documentation that supports multiple departments across the organization.
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