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Property Administrator (Contract Only)
Location: University Place
Duration: 3-Month Contract Assignment
Schedule: Monday-Friday, 8:30 AM-5:00 PM
Parking: Free Onsite Employee Parking
Yardi experience strongly required, Yardi Voyager would be preferred.
About the Role
Beacon Hill’s client is seeking a temporary Property Administrator to provide critical operational support during a busy transition period. This role will work closely with the sole on-site staff member to support property administration, tenant services, compliance tracking, financial processes, and construction coordination. There are currently four active tenant build-outs underway, along with ongoing site improvements and time-sensitive financial and compliance projects.
Key Responsibilities
Tenant Administration & Compliance
- Track and maintain Certificates of Insurance (COIs) and insurance compliance for 24+ tenants
- Process and reconcile tenant allowance packages and disbursement schedules
- Prepare rent commencement letters and default notices
- Coordinate water billing and respond to tenant billing inquiries
- Maintain lease documentation, vendor files, and compliance records
Financial & Operational Support
- Assist with Accounts Receivable (A/R) and Accounts Payable (A/P) processing and follow-up
- Support mid-year financial reviews and budget preparation activities
- Assist with Common Area Maintenance (CAM) reconciliation processes
- Process invoices and coordinate payment workflows
Construction & Vendor Coordination
- Coordinate activities for four active tenant build-out projects
- Communicate with contractors regarding paving, striping, landscaping, and site improvement projects
- Ensure construction work is effectively coordinated with daily property operations
- Maintain relationships and communication with vendors and service providers
Marketing & Administrative Support
- Assist with marketing events and specialty leasing initiatives
- Support tenant communications and property marketing efforts
- Respond to tenant inquiries in a professional and timely manner
- Maintain organized documentation and filing systems
- Provide operational backup coverage and assist with legal documentation as needed
Qualifications
Required
- 2+ years of experience in property management, commercial real estate administration, or a related field
- Experience using Yardi
- Strong organizational and multitasking skills with the ability to manage competing priorities
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- High attention to detail, especially in compliance tracking and financial processes
- Ability to work independently with minimal supervision
Preferred
- Experience with property management software systems
- Familiarity with commercial lease administration and tenant coordination
- Experience supporting construction, tenant improvement, or capital projects
- Experience with CAM reconciliations, tenant billing, A/R, and A/P processes
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