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Our client, a leading gaming technology company located in North Austin, is seeking an Administrative Assistant to provide high-level administrative support to the President and members of the executive leadership team. This individual will manage executive calendars and scheduling, coordinate meetings and business travel, and assist with a variety of office management and administrative responsibilities. The position will also support office operations, vendors, expenses, visitors, supplies, and special administrative projects while exercising a high level of confidentiality, judgment, and initiative.The organization offers a relaxed, laid-back environment with a strong technology presence, and culture and personality fit are top of mind for this hire. This position is a fully onsite, 3 month contract between the hours of 8-5. This role pays up to 23hr!
Job Responsibilities:
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Manage 1-2 executive calendars, including appointments, conference calls, meetings, and business trips.
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Provide administrative support to the President and members of the executive leadership team.
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Coordinate meetings, prepare agendas, reserve meeting rooms, and arrange meals when necessary.
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Arrange and coordinate executive travel schedules and reservations.
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Assist with event planning and special events, including coordinating Kentucky Derby travel for team members.
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Process contracts, vendor invoices, purchase requisitions, expense reports, and check requests.
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Partner with HR on physical office access management and coordinate travel and scheduling for potential new hires.
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Support legal and compliance with licensing applications for team members.
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Maintain office operations, including equipment, office supplies, incoming mail, deliveries, and vendor needs.
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Greet visitors, support reception needs, and manage additional administrative projects assigned by the President.
Qualifications:
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1+ years of related administrative experience and/or training, or an equivalent combination of education and experience.
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Bachelor’s Degree preferred.
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Previous experience with executive calendar management, scheduling, and travel coordination.
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Event planning experience is a strong plus.
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Strong written, verbal, and interpersonal communication skills with the ability to build effective relationships across departments.
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Ability to work independently and collaboratively while exercising confidentiality, judgment, and initiative.
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Advanced proficiency with Microsoft Office Suite.
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Highly organized, dependable, and comfortable working in a fast-paced environment while managing changing priorities and deadlines.
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