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About the Opportunity
Our client, an innovative biotechnology company based in South San Francisco, is seeking a highly organized and responsive Executive Assistant to support members of its senior leadership team. This is an excellent opportunity for someone who enjoys working closely with executives, managing high-priority tasks, and serving as a trusted resource in a fast-paced environment.
The Executive Assistant will provide support to several senior leaders, including the CEO, Chief Medical Officer, and VP of Innovation & Business Development. While the overall volume of work is manageable, the role requires exceptional responsiveness, professionalism, and attention to detail when handling executive requests and communications.
Responsibilities
- Manage complex calendars and coordinate meetings across multiple executives
- Schedule recurring and ad hoc meetings with investors, advisors, and other key stakeholders
- Coordinate Zoom meetings and ensure all meeting logistics are in place
- Process and track executive expenses and business travel-related documentation
- Serve as a reliable point of contact for executive support needs
- Communicate professionally with investors, board members, advisory groups, and external partners
- Monitor priorities and ensure requests are handled accurately and in a timely manner
- Assist with additional administrative projects as needed
Qualifications
- Prior experience supporting senior executives, ideally at the VP, C-suite, or founder level
- Strong proficiency with Microsoft Outlook, including complex calendar management
- Comfortable using Zoom and other business technology platforms
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and manage competing priorities
- Highly responsive with a strong sense of urgency and follow-through
- Professional presence and the ability to interact confidently with senior stakeholders
Work Environment
- Hybrid opportunity based in South San Francisco
- Leadership team values in-person collaboration while offering schedule flexibility
- Parking available onsite
- Opportunity to work closely with executives and gain visibility into company operations and strategic initiatives
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