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The Opportunity
Our client is seeking a sharp, experienced, and highly professional Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm. This is a high-touch role supporting executives in a fast-paced, dynamic environment and requires exceptional organization, discretion, judgment, and the ability to anticipate needs.
In addition to core executive support, this person will assist with data management, operational needs, and special projects while partnering closely with other administrative professionals across the firm.
Key Responsibilities
- Proactively manage complex, high-volume calendars with both internal and external stakeholders
- Coordinate domestic and international travel, including last-minute changes and occasional needs outside standard business hours
- Serve as a trusted partner to senior executives, anticipating needs, managing priorities, and keeping day-to-day activities organized
- Maintain accurate and timely information in Salesforce, including interactions, follow-ups, and action items
- Build strong relationships across the firm and collaborate closely with other administrative and support professionals
- Identify and implement processes that improve administrative efficiency and organization
- Prepare and process monthly expense reports
- Remain flexible and responsive to time-sensitive requests
- Provide discreet support with select personal administrative matters as needed
- Assist with special projects and additional responsibilities as they arise
Qualifications
- 7+ years of executive administrative support experience, including complex calendar management, travel coordination, and day-to-day executive support
- Experience supporting C-level or senior executives within investment banking, consulting, financial services, or a similarly fast-paced professional environment
- Highly organized with strong attention to detail and the ability to manage multiple competing priorities
- Excellent written and verbal communication skills
- High level of discretion, integrity, professionalism, and sound judgment
- Proactive, self-motivated, and solutions-oriented
- Strong executive presence and confidence interacting with senior-level internal and external stakeholders
- Positive, team-oriented attitude with a willingness to jump in wherever needed
- Ability to work independently, anticipate challenges, and develop thoughtful solutions
- Strong emotional intelligence and ability to navigate sensitive or complex situations diplomatically
- Advanced proficiency with Microsoft Office; Salesforce experience preferred
- Familiarity with AI tools and an interest in using technology to improve efficiency and streamline workflows is a plus
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