Administrative Assistant

Beacon Hill is seeking a detail-oriented Administrative Assistant for a full-time contract opportunity in Lee’s Summit, MO. This role supports daily office operations, customer communication, shipping and receiving activities, invoicing, data management, and project coordination. The ideal candidate is highly organized, customer-focused, and comfortable managing multiple administrative tasks in a fast-paced environment.

Position Details

• Pay Rate: $18.00-$21.00 per hour
• Schedule: Monday-Friday, 8:00 AM-5:00 PM
• Work Arrangement: Onsite (Lee’s Summit, MO)
• Start Date: Immediately

Key Responsibilities

• Enter and maintain data within internal databases and tracking systems
• Process and organize service reports, customer records, and documentation
• Print, scan, file, and distribute business-critical documents
• Prepare and send customer invoices and correspondence
• Receive, review, and process vendor invoices
• Match purchase orders, packing slips, and related documentation
• Support accounts payable and accounts receivable data entry functions
• Coordinate equipment outsourcing activities with vendors
• Manage electronic document filing and record retention processes
• Maintain customer and equipment tracking databases
• Generate quotes, reports, and administrative correspondence
• Communicate with customers regarding equipment status and service updates
• Coordinate scheduling for onsite service activities
• Review customer purchase order requirements for invoicing accuracy
• Support shipping and receiving of equipment and materials
• Assist with general office administration and special projects as assigned

Systems & Tools

• Microsoft Office Suite (Word, Excel, Outlook)
• Database and document management systems
• Shipping and receiving documentation systems
• Electronic filing and record management tools

Qualifications

• Previous administrative assistant, office coordinator, project coordinator, or office support experience
• Strong data entry and document management skills
• Experience with shipping and receiving processes preferred
• Basic accounts payable and accounts receivable experience preferred
• Proficiency with Microsoft Office applications
• Excellent attention to detail and organizational skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities and deadlines
• Customer service experience and professional phone etiquette
• High school diploma or equivalent required