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Our client, a law firm, is seeking a polished, organized, and proactive Receptionist & Administrative Assistant to join its team. This position is ideal for someone who enjoys being the first point of contact for clients while also taking ownership of a variety of administrative responsibilities.
This is a hands-on role that combines front desk responsibilities, office administration, and support for professional internal teams. The ideal candidate is resourceful, detail-oriented, comfortable working independently, and able to provide a high level of service in a professional environment.
Responsibilities
- Welcome clients and visitors and provide a professional, hospitable front-desk experience
- Manage a multi-line phone system, screen incoming inquiries, route calls, and monitor general voicemail
- Coordinate client check-ins and meeting room needs
- Maintain an organized and professional reception area and meeting spaces
- Assist with opening new client matters, preparing engagement letters, and closing and archiving files
- Provide administrative support related to real estate and probate matters, including coordinating searches and preparing documentation
- Sort and distribute incoming mail and manage UPS/FedEx deliveries and outgoing shipments
- Handle copying, scanning, faxing, and other general clerical responsibilities
- Monitor office and kitchen supplies and assist with maintaining an organized office
- Monitor visitor access and follow established building security procedures
Qualifications
- Previous receptionist, administrative assistant, office support, or client-service experience
- Strong communication and interpersonal skills
- Professional and composed when handling a variety of clients, visitors, and inquiries
- Highly organized with the ability to prioritize multiple responsibilities and maintain strong attention to detail
- Proactive, resourceful, and comfortable working independently
- Proficiency with Microsoft Office Suite and multi-line phone systems
- Ability to type at least 60 WPM
- Strong commitment to confidentiality and discretion
What We’re Looking For
We’re looking for someone who takes ownership of their responsibilities and doesn’t need to be directed through every task. The successful candidate will be comfortable seeking out answers, anticipating needs, and balancing front-desk responsibilities with administrative projects throughout the day.
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