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A national law firm seeks a Legal Assistant for their Tampa, FL office
Position Summary
Key Responsibilities
- Manage attorney calendars, including scheduling hearings, depositions, mediations, arbitrations, client meetings (including Zoom), and coordinating with court reporters. Track court dates, discovery deadlines, e-recording and filing requirements.
- Coordinate Continuing Legal Education (CLE) registrations, Florida Bar dues, and U.S. District Court annual renewals. Assist with attorney expense reports, unbilled time reports, and entry/editing of attorney billable time in firm systems.
- Transcribe from BigHand (Jon Ellis only), Draft, edit, proofread, and format a variety of legal documents, including pleadings, motions, subpoenas, discovery requests/responses, contracts, and correspondence to include calendaring and scheduling of pre-suit mediations.
- Save client-related documents in the correct matter’s workspace in accordance with departmental naming conventions within the firm’s document management system (iManage).
- Conduct legal research and corporate/entity searches using Florida DBPR, Property Appraiser websites, and other relevant databases.
Required Skills and Qualifications
- Exceptional verbal and written communication skills with strong attention to detail.
- Excellent organizational, time management, and workflow coordination abilities.
- Strong interpersonal and customer service skills; able to maintain professionalism under pressure.
- High level of discretion when handling confidential client and case information.
- Proficient in Microsoft Office Suite; familiarity with iManage and Aderant is preferred.
- Ability to work independently and collaboratively in a fast-paced legal environment.
Education and Experience
- Associate degree in Paralegal Studies or related field required; bachelor’s degree preferred.
- Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department, preferably with experience in community association law or litigation.
- Heavy typing and transcription are required, with a minimum typing speed of 60 WPM.
- Must understand the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure.
Required Skills and Qualifications
- Exceptional verbal and written communication skills with strong attention to detail.
- Excellent organizational, time management, and workflow coordination abilities.
- Strong interpersonal and customer service skills; able to maintain professionalism under pressure.
- High level of discretion when handling confidential client and case information.
- Proficient in Microsoft Office Suite; familiarity with iManage and Aderant is preferred.
- Ability to work independently and collaboratively in a fast-paced legal environment.
Education and Experience
- Associate degree in Paralegal Studies or related field required; bachelor’s degree preferred.
- Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department, preferably with experience in community association law or litigation.
- Heavy typing and transcription are required, with a minimum typing speed of 60 WPM.
- Must understand the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure.
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