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A global law firm seeks a Legal Secretary for their office in San Juan, PR. This role requires excellent time management, communication and organizational skills. It requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law.
RESPONSIBILITIES:
- Responsible for coordinating attorney support from corporate departments including
calendar and billing teams.
- Responsible for verifying court and other deadlines and alerting attorneys.
- Responsible for creating and updating litigation matters in Virtual Binder.
- Responsible for accurate and timely creation of Tables of Contents (“TOCs”) and Tables
of Authorities (“TOAs”).
- Responsible for coordinating and finalizing documents for filing with courts or
administrative agencies, and service upon other parties.
- Responsible for e-filing documents with courts and agencies in accordance with
applicable rules.
- Responsible for timely and properly filing in NetDocuments.
- Responsible for accurately creating and submitting New Client Matters (“NCM”) within
firm standards.
- Responsible for coordinating transcription of audio recordings.
- Responsible for coordinating the printing and assembling of documents with office
services personnel.
- Responsible for maintaining attorney contact lists through Outlook and Client
Relationship Management system (i.e., InterAction).
- Responsible for timely submission of daily task log identifying projects and assignments.
- Responsible for preparing, coding and managing expense reports in a timely fashion in
accordance with Firm policy.
- Responsible for making all travel arrangements utilizing Concur and in accordance with
Firm policy.
- May be responsible for reviewing and revising client pre-bills.
- May coordinate support from the Attorney Resource Team and other corporate
departments.
QUALIFICATIONS:
- Highly organized with ability to support multiple attorneys’ practices and coordinate
multiple tasks and requests effectively.
- Demonstrates strong time management expertise with ability to prioritize and anticipate
practice needs.
- Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
- Demonstrates strong written and verbal skills to communicate effectively with internal
and external parties.
- Demonstrates advanced knowledge and proven expertise using Best Authority to produce
Tables of Contents (TOC) and Tables of Authorities (TOA).
- Possesses extensive knowledge of court rules and ECF procedures.
- Demonstrates proficiency in using MS Office, Outlook and Adobe.
- Experience with document management systems (i.e., NetDocuments).
- Demonstrates expertise in BigHand to create compliant legal documents and
correspondence.
- Demonstrates knowledge of legal terminology.
EXPERIENCE:
- Minimum ten (10) years of legal administrative experience required.
- Experience in labor and employment law preferred.
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