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Our client is seeking a highly organized Project Manager to support the Head of Real Estate across our growing global office portfolio, while also supporting a fast-moving executive who travels frequently. Focus is on project coordination and cross-functional execution.
- 40 hours per week, M-F onsite
- Open-ended engagement
Key Responsibilities
- Coordinate concurrent office buildouts, moves, restacks, and lease renewals, tracking milestones, budgets, and open items to on-time, on-budget delivery
- Build and maintain trackers for capex, project budget variances, and key lease dates (expirations, options, break clauses, rent escalations)
- Manage communications and workflows across architects, contractors, brokers, and internal stakeholders in Finance, IT, Security, Workplace, and HR
- Support Real Estate budgeting and procurement, including routing invoices and tracking vendor payments and monthly rent obligations with Finance and Legal
- Communicate construction impacts, office openings, and workspace changes to employees with the Workplace team
- Prepare status reports, portfolio updates, and briefing materials for the Head of Real Estate and senior leadership
- Support site selection, including test fits, market tours, and RFP coordination
- Manage the executive’s inbox, flag time-sensitive items, and set priorities while maintaining strict confidentiality
Required Skills
- Exceptionally organized, with strong follow-through across many simultaneous workstreams
- Clear written and verbal communication, able to summarize complex status for operational teams and executives
- Comfortable coordinating with external vendors and internal stakeholders across functions
- Familiar with commercial real estate terms, processes, or budgeting concepts, or quick to learn
- Proficient in Excel or Google Sheets, with experience building trackers, dashboards, or portfolio reports
- Experience with project management tools such as Asana, or quick to learn; comfortable using AI tools to automate repetitive work
- Trustworthy, discreet, adaptable, and proactive
- Comfortable with Google Workspace and macOS
Nice to Have
- 5+ years in project coordination, corporate real estate, workplace operations, or executive support
- Experience with procurement platforms such as Zip
- Experience supporting frequent travelers
- Based in San Francisco
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