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Part-Time Receptionist / Facilities Administrator
Location: St. Paul, MN – Private parking included
Schedule: Monday-Friday, 8:30 AM-12:30 PM CT
Work Arrangement: Contract
Contract Duration: Through the beginning of April 2027, with potential for extension
Compensation: $20/hour
Position Overview
Beacon Hill’s client is seeking a dependable and organized Part-Time Receptionist / Facilities Administrator to support the day-to-day operations of their St. Paul office. This position will serve as the first point of contact for visitors and incoming calls while also assisting with mail processing, office supplies, facilities coordination, and general workplace operations.
This is a great opportunity for someone who enjoys a variety of administrative responsibilities, works well independently, and can keep an office running smoothly.
Key Responsibilities
- Serve as the primary contact for incoming calls to the St. Paul office and greet individuals arriving at the front entrance, screening visitors before providing building access.
- Manage incoming and outgoing mail, including postage, sorting, and coordinating FedEx, USPS, and UPS deliveries and pickups.
- Organize incoming mail and distribute or process materials for the appropriate teams based on established instructions.
- Support daily office and facilities operations, including maintaining the break room, monitoring and restocking supplies, overseeing office equipment, and assisting with meetings and events.
- Provide day-to-day direction to another part-time employee responsible for office cleaning three days per week.
- Carry out responsibilities in accordance with applicable laws, regulations, policies, and established procedures.
- Assist with additional administrative or facilities-related duties as needed.
Qualifications & Skills
- Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, SharePoint, and OneNote.
- Strong time management and organizational skills.
- Excellent interpersonal, communication, and problem-solving abilities.
- Ability to manage multiple responsibilities and priorities effectively.
- Comfortable learning and adapting to new technology.
- Able to work independently with minimal supervision while also collaborating effectively as part of a team.
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