Property Administrator

Position Summary

Beacon Hill is seeking a polished, customer-focused Property Administrator to provide administrative, tenant-service, and property operations support for a professional commercial office environment in Buckhead, Atlanta. This opportunity is ideal for an organized administrator with strong customer service skills who is comfortable supporting invoice processing, tenant requests, vendor documentation, work orders, records, and day-to-day property management operations.

Position Details

• Pay Rate: $27-$30 per hour
• Schedule: Monday-Friday, approximately 8:00 AM-5:00 PM, 40 hours per week
• Work Arrangement: 100% onsite in Buckhead, Atlanta
• Start Date: ASAP

Key Responsibilities

• Serve as a professional and approachable first point of contact for tenants, visitors, vendors, and contractors
• Respond to tenant questions and provide timely, high-quality customer service
• Code and route invoices for property management approval
• Prepare tenant bill-back documentation for utilities, after-hours HVAC, and other services
• Enter and maintain work orders, conference room reservations, customer contacts, and bid information
• Prepare correspondence and maintain move-in and move-out documentation
• Maintain electronic property files, certificates of insurance (COIs), vendor records, and service contracts
• Assist with accounts receivable research and tenant correspondence
• Coordinate building access with security and review security logs
• Help track vendor and contractor documentation
• Support customer events, surveys, welcome materials, budgeting, and capital projects
• Assist with general administrative functions, including office supplies and mail distribution
• Maintain accurate, timely records and follow up on outstanding requests or documentation
• Communicate effectively with tenants and the property management team regarding building needs and service requests

Systems & Tools

• Nexus
• Prism
• JD Edwards
• Nexus Payables
• ServiceLink
• Work order management systems
• Microsoft Office
• Internet-based business applications

Qualifications

• 2+ years of administrative experience preferred
• Property management experience strongly preferred
• Commercial property administration experience preferred; multifamily or residential property management experience will also be considered
• Associate degree preferred
• Strong customer service and interpersonal skills
• Professional written and verbal communication skills
• Comfortable working in a highly visible, customer-facing office environment
• Strong organization, time management, and attention to detail
• Ability to manage multiple priorities and maintain accurate records
• Comfortable working with invoice coding, bill backs, work orders, vendor documentation, and property records
• Ability to learn new property management and accounting systems quickly
• Proficiency with Microsoft Office and internet applications
• Professional, approachable, collaborative, and service-oriented